CITY OF COLDWATER
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REGULAR MEETING
Monday, February 16, 2009
The governing body of the City of Coldwater met in regular session with the following present: Mayor Tony Smith , presiding, Council members Penny Bruckner , Klete Hackney , Charles Salisbury, Tiffany Sowa , and Richard Thompson , Public Works Director Danny Shaw , Water Operator Chad Mull , City Attorney Skip Herd, City Marshal John Schmeidler and City Clerk , Kristal Sherman.
Guests included Brenda Fry, Carol Meyer, Linda Hart, Adele Lopez, Chris McDaniel and Chris Bruckner.
Mayor Smith called the meeting to order and led the flag salute.
Minutes from the December meeting were approved as written, motion by Chuck Salisbury, seconded by Penny Bruckner. Motion carried.
Carol Meyer with the Kansas Department of Commerce of Rural Opportunity from Garden City, met with the council and told them her office is a resource for 28 counties in southwest Kansas and to contact her if they would need her help with anything. She passed out a brochure to give them an overview of what her office handles. Linda Hart told the council she has 6 weeks left as the Comanche County Economic Development Director, she thanked the council for working with her and told them she has appreciated their support and enjoyed working with them in her position.
Brenda Fry asked the council, on behalf of the Comanche County Health Department and Extension Office, permission to use the lake on Sunday, March 8th to kick off the Walk Kansas program they are sponsoring. Richard Thompson made a motion to allow the Comanche County Health Department and Extension Office to use the lake on March 8th, seconded by Tiffany Sowa and the motion carried.
Adele Lopez, pool manager, told the council she would be willing to donate a 3-section kitchen sink for the pool if she could get it installed and would also like to have a small hot water heater installed. After discussion, Tiffany Sowa made a motion to accept the donation of a 3-section kitchen sink from Adele, seconded by Chuck and the motion carried. Tiffany Sowa also made a motion to purchase a small under-the-sink hot water heater for the pool, seconded by Penny Bruckner and the motion carried.
Dwight Pepperd met with the council and asked what has been determined to be wrong with the water tower and also asked the council to take a long, hard look at reconsidering their earlier decision to discard the old water tower when the new water tower goes back on line. Public Works Director, Danny Shaw , told Dwight there have been surveyors check the water tower for its structural integrity which is good, but the contractor has not been to Coldwater to determine what happened to make the pipe break. He asked if anyone knew why the contractors haven’t been here and said he thought they should have been here by now.
Council member Penny Bruckner explained to the council the importance of changing street addresses to align with the newly-assigned county 911 addressing system the county has devised. She said she has compared the City addresses with ones the county has implemented and there are some that need to be changed. The council also discussed ways to get homeowners to put their house numbers on their house. The council instructed Penny to get with the city clerk and go through the addresses and will further discuss ways to get homeowners to put their house numbers on their house at a later date.
Dennies Andersen told the council the Chamber of Commerce is planning on hosting a community soup supper March 10th at the Veteran’s Building and asked the council to waive the rental fee for the building. Tiffany Sowa made a motion to waive the rental fee for the Chamber of Commerce soup supper, seconded by Klete Hackney and the motion carried.
City Marshal John Schmeidler reported he goes back to the doctor tomorrow and is in hopes of getting a release to go back to work. He also reported he has assisted in the report of a vicious dog complaint.
Mayor Smith asked City Attorney, Skip Herd if he has the contract ready for Noel Zahn, contract for John Schmeidler and waiver of liability for Chris McDaniel. Skip said he was working on them and will get them finished.
Water Operator, Chad Mull reported he is still waiting to find out about the cost of the United cell phone coverage for the auto-dialer system for the water basin and sewer lift station. Mayor Smith told the council that he could make a good deal if the cell phones all switched over to United from Alltel. He further explained the cell phones have to have sim cards to work with the auto-dialing system and Alltel phones do not have sim cards in them. After a lengthy discussion, no decision was made to switch cell phone companies. Chad asked the council for permission to go to the Rural Water Conference March 24, 25, 26 they all agreed he should attend.
Danny asked the council if they want to replace the animal tranquilizer gun that was stolen from the shop at a cost of $376.00. After discussion, Klete Hackney made a motion to purchase the tranquilizer gun for $376.00, seconded by Penny Bruckner and the motion carried. Danny requested he attend the Rural Water Conference on March 24, 25 and 26, the council agreed. Danny asked the council to go into executive session for 45 minutes, asking City Clerk, Kristal Sherman, to stay also. Richard Thompson made a motion to go into executive session for 45 minutes for personnel reasons, seconded by Klete Hackney and the motion carried. After returning to open session, no action was taken. Danny showed the council examples of pictures to go on the Welcome to Coldwater sign at the south end of town, after discussion, it was decided for Danny to obtain another demo of the picture with suggested changes and bring it back to the next meeting for approval. Danny reported he has finished the upgrade on the hookups at the west side of the lake in Section D, he is waiting for CMS to finish their part of the upgrade. He told the council he is ready to start the upgrades on the east side in section F.
Mayor Smith asked the council if they would like to make a donation to the South Central High School After Prom. Richard Thompson made a motion the City donate $250.00 to the SCHS After Prom, seconded by Tiffany Sowa and the motion carried.
City Clerk, Kristal Sherman told the council she had received a quote from Jayhawk Software for online backup capabilities at an annual cost of $525.00, and explained at this time she only does a backup on a flash drive when it works. Richard Thompson made a motion to pay Jayhawk Software Company $525.00 annually for online backup service, seconded by Tiffany Sowa and the motion carried. Kristal also told the council the state is mandating all municipal courts be capable of submitting documents electronically as of January 1, 2009. She explained she has been in contact with Jayhawk Software Company and they demonstrated their court software they have available. They will be the liaison between the City and State DMV as far as sending documents. After discussion, Richard Thompson made a motion to purchase the court software from Jayhawk Software Company at a cost of $1,750.00 plus $500.00 training over the phone, seconded by Chuck Salisbury and the motion carried. The council asked about raising the court costs to offset the cost of the new software, and since City Attorney Skip Herd had already left the meeting, that issue was tabled.
Council member Tiffany Sowa asked the city clerk to check into budget issues for the pool and report back at the next meeting. Tiffany also told the rest of the council she would like new tables and umbrellas purchased for the pool and is planning on having kids interested in lifeguard training. She has been in contact with the Red Cross and they will send out their brochure with a training schedule when they know it. Klete Hackney reported on his meeting with a representative from Ultra Modern Pool, he was supposed to have bids for him for the meeting on specific repairs to the pool and he didn’t get them to him.
City Clerk, Kristal Sherman gave the council copies of the brochure that has been mailed for the City’s 125th celebration, which led into a discussion about the celebration and what kind of souvenirs are planning to be sold. A meeting was set for Monday, February 23rd at 7:00 p.m. to further discuss plans and it was also mentioned the Chamber of Commerce members will be invited to attend to discuss their role in the celebration.
A letter was presented from the Sunflower RC&D asking for their annual donation. Tiffany Sowa made a motion to donate $200.00 to the Sunflower RC&D, seconded by Penny Bruckner, and the motion carried.
A new evaluation form was reviewed by the council, the city clerk told the council Danny Shaw would like to see the new form implemented. After discussion, Tiffany Sowa made a motion to approve the new evaluation form, seconded by Richard Thompson and the motion carried.
One bid on the 1988 Chevy pickup was received and opened, it was from Joe Lopez for $100.00. After discussion, it was decided to table the bid until the next meeting.
One bid was received to re-roof the pump house at the pool. Tiffany Sowa made a motion to accept the bid of $1,361.60 from KAT Construction for the pump house roof, seconded by Klete Hackney and the motion carried, with Richard Thompson abstaining from the vote.
Bills in the amount of $77,879.95 were presented for payment. Penny Bruckner made a motion to approve the bills as presented, seconded by Chuck Salisbury and the motion carried.
No further business was presented. Penny Bruckner moved the meeting adjourned, seconded by Klete Hackney and the motion carried.